Find the gaps in your event plan
Your event is under way, and the plan seems to have gaps you cannot yet name.
The short answer
The planning diagnostic is a bounded review of your event plan. We look at scope, decisions, responsibilities, suppliers, budget and timeline, and end with a prioritised list of actions and a short readout.
What you do next is your choice: carry on with your own team, take an Event Blueprint, bring in outsourced project management, or hand us a larger part of the event through full-service event management.
Who it is for
- Teams whose event is approved or under way and who want a second pair of professional eyes.
- Committees that have inherited a plan and are unsure what is missing.
- Corporate event owners about to hand over the event to a new colleague or supplier.
- Organisers deciding whether they need outside help, and how much.
- Finance and procurement teams who want the risks and gaps stated before more money is committed.
Problems it solves
- You sense gaps but cannot say what they are.
- Decisions are overdue and nobody can say who is waiting on whom.
- Supplier commitments are a mix of signed, verbal and pending.
- The timeline exists in pieces and not as one plan.
- You are unsure which help, if any, is worth paying for.
What is included
- A review of the documents and plans you share, within a fixed scope.
- A working session with your decision owners to confirm facts and priorities.
- A gap list covering scope, decisions, responsibilities, suppliers, budget and timeline.
- A prioritised action plan with suggested owners and order.
- A short readout of findings.
- A recommendation on the level of support that fits, which may be none.
What stays outside the review
- Running the event or carrying out the actions is a separate scope, if you want it.
- Legal, safety, structural and licensing questions go to the qualified parties.
- The review covers the material you share and the parts of the event in the agreed scope.
- The review looks at the plan, not at forecasts of attendance, sponsor income or other outcomes.
Who is responsible for what
| Area | Client | Our team | Specialists |
|---|---|---|---|
| Documents and access | Shares plans, contracts and contacts | Reviews what is shared | Not applicable |
| Findings and priorities | Confirms facts and priorities | Prepares the gap list and action plan | Not applicable |
| Supplier positions | Provides quotations and contracts | Maps commitments and open items | Answer questions about their own scope |
| Safety, legal and technical questions | Appoints qualified parties | Lists the questions to ask | Give their own opinions |
| What happens next | Chooses the next step | Recommends the level of support | Not applicable |
How an engagement works
- Share your brief and the plan documents you have.
- Agree the review scope, the people to speak to and the delivery date in writing.
- We review the material and hold a working session with your decision owners.
- We deliver the gap list, the prioritised action plan and a short readout.
- You decide the next step, with a recommendation from us.
What happens after you enquire
We read your brief and reply with questions or a suggested review scope. If it is a fit, we agree the scope in writing and send a quotation before any work begins.
If the review shows that you need more than advice, we explain the options plainly and quote them separately.
What shapes the fee
A quotation is prepared from your brief once the scope is clear. It states the scope, the factors behind the fee and what would change it. See fees and quotations. The factors are:
- Size and stage of the event.
- Amount of material to review.
- Number of workstreams and suppliers in scope.
- Number of working sessions and people involved.
- Depth of the action plan you need.
- Whether the review is remote or includes a visit to the venue or your office.
Where we work
Planning and project management can be delivered remotely anywhere in Malaysia. On-site support and travel can be arranged anywhere in Malaysia when needed, subject to availability, project requirements, the agreed scope and costs.
We work most often in Kuala Lumpur, Selangor and Seremban. Travel and accommodation are charged when they are part of the agreed scope. See areas and on-site arrangements.
Use this yourself
Scoping checklist: the questions a planning diagnostic should ask
Use this to run a quick self-check before commissioning a review, or to brief a reviewer.
- Is the purpose of the event written in one or two sentences?
- Are the decision owners for programme, budget and suppliers named?
- Which supplier commitments are signed, verbal or pending?
- Which decisions are overdue, and who is waiting on them?
- Is the timeline written down with dependencies?
- Who owns each supplier relationship?
- Which questions are with legal, safety or technical specialists?
- Is there a written handover if a team member leaves?
- What would you want an outside person to own, if anything?
Handle it in-house, or bring in help?
Your team can usually handle this when
- The plan is written, the owners are named and decisions are on time.
- You can answer the checklist questions without searching for documents.
- You have someone experienced who has already reviewed the plan.
Outside planning help earns its fee when
- You suspect gaps but cannot name them.
- Several people hold parts of the plan and nobody holds the whole.
- You need an independent view before committing more budget.
Would a second look at your plan help?
Send a short description of the event and the plan documents you have. We will reply with a suggested review scope, what you would receive at the end and, if useful, the support options that could follow.
Questions organisers ask
How long is the review?
The length is set in writing before work starts. The review has a fixed scope and an agreed delivery date.
Do I have to continue with you afterwards?
The action plan is yours to use with your own team or another provider.
Can you take over the actions after the review?
Yes, if you wish. That would be a separate scope, for example outsourced project management or full-service event management.
Is it only for large events?
It suits any professional event where the plan feels unclear, large or small.
Related resources
Content record: Written by the EventConsultant team to our editorial rules. Sources are listed on pages that rely on them.