Submit an event brief
You are ready to describe your event to a project lead, even if much is still undecided.
Send us a short event brief
Every field can stay as Not decided. You review the full message before WhatsApp opens.
Message preview
Hi, I'd like to discuss support for an upcoming event. Help needed: Not decided Event type: Not decided Event area: Not decided Date: Not decided Approx. attendees: Not decided Reference: EV-0025 / en Page: https://eventconsultant.com.my/contact/
The short answer
Enquiries come through WhatsApp. The brief composer on this page opens a WhatsApp draft that you can read, edit and choose to send. Your brief goes straight to WhatsApp, so this website keeps no copy.
A brief does not need to be complete. Every field can be answered with not decided, and a partial brief is enough for a first fit check.
What to include
- What the event is for: audience, purpose and format.
- Where and when, or not decided.
- Expected number of delegates, as a range, or not known.
- What is already settled: venue, date, suppliers, speakers.
- What is open, and who decides.
- Which kind of help you are considering: a written plan, a project lead, temporary capacity inside your team, or a review of where you are. Not sure is a valid answer.
Why not decided is a good answer
Saying which items are open and who owns them is more useful than guessing a date or a number.
If you want help writing the brief, the event brief builder turns your answers into an editable brief in your browser.
What stays out of the message
- Attendee lists, delegate names or personal details.
- Confidential contracts and signed agreements.
- Passwords, payment details or identity numbers.
What happens after you send it
The message arrives in WhatsApp as an ordinary chat message. A reply usually needs a little more from you: the decision owner, the decisions still open and any dates your committee has fixed.
When you message, we confirm next steps and timings with you. For where on-site support applies, and how events elsewhere in Malaysia are handled, see coverage and on-site arrangements. If your question is about fees, see fees and quotations.
How your information is used
The composer builds its draft in your browser. WhatsApp is a third-party service operated by Meta, and the message is sent only if you press send in WhatsApp. Details are in the privacy notice.
Worked example · Fictional example
A fictional brief with open items
Fictional organisation and figures, for illustration only.
The secretary of a fictional dental education society writes: one-day continuing-education conference, venue not decided, date not decided, around 150 to 250 delegates, programme committee decides the theme, help considered: written plan.
A reply to this brief would likely ask who approves the venue shortlist, whether a date window exists and what the committee wants from the first plan.
Use this yourself
Brief outline to paste or adapt
Use as a skeleton. Write not decided wherever it applies.
- Organisation and role of the person writing:
- Event purpose and audience:
- Format (conference, forum, seminar, roundtable, other):
- Location (area) and date, or not decided:
- Expected delegates (range) or not known:
- Already settled:
- Still open, and who decides:
- Help considered (plan, project lead, temporary capacity, review, not sure):
- Anything the reply should know (deadlines, approvals, language of consultation):
Handle it in-house, or bring in help?
Your team can usually handle this when
- You only want a template or a checklist: use the tools and the library, no message needed.
- Your team already holds a complete plan and only needs to execute it.
- You are not ready to describe the event yet.
Outside planning help earns its fee when
- Decisions are open and nobody owns them.
- You want a written scope and quotation for your finance team.
- You want a fit check before committing to a level of support.
Ready to describe your event?
Use the composer on this page to open a WhatsApp draft. A project lead can read the brief, run a fit check and reply with what is needed to write a scope. This website keeps no copy, and you decide whether to send.
Questions organisers ask
Is my brief stored on this website?
The draft is built in your browser and opens in WhatsApp. This website keeps no copy.
Can I contact you by email or phone?
Please use WhatsApp for enquiries. The composer opens a draft for you.
What if I do not know the date or headcount?
Write not decided or not known. A partial brief is enough to start.
What happens after I message?
We confirm next steps and timings with you in the chat.
Can I write in Malay or Chinese?
In Malay, yes. The site is also published in Chinese, but please write to us in English or Malay. The language of consultation is confirmed per brief.
Related resources
Content record: Written by the EventConsultant team to our editorial rules. Sources are listed on pages that rely on them.